1. Introduction

Welcome to Legacy Accounting (“we”, “our”, “us”).
We are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR).

Company Details:

  • Company Name: Legacy Accounting
  • Address: 129 Broadway, Didcot OX11 8XD, United Kingdom
  • Email: info@legacyaccounting.co.uk
  • Phone: 01235 820 000

2. Information We Collect

We may collect and process the following data:

  • Full name
  • Email address
  • Phone number
  • Business and financial details
  • Tax-related information
  • Technical data such as IP address and browser type

3. How We Collect Data

We collect data through:

  • Website contact forms
  • Email and phone communication
  • Submission of documents related to tax, payroll, and accounting services

4. How We Use Your Data

We use your data to:

  • Provide accounting, tax, payroll, and bookkeeping services
  • Communicate regarding your enquiries or services
  • Comply with legal and regulatory obligations (including HMRC requirements)
  • Improve our services and website functionality

5. Legal Basis for Processing

We process your personal data based on:

  • Your consent
  • Contractual necessity
  • Legal obligations (including HMRC compliance)

6. Sensitive Financial Data

We handle financial and tax-related data with strict confidentiality:

  • Used only for accounting and tax purposes
  • Not shared without your consent unless legally required
  • Processed securely at all times

7. Data Sharing

We do not sell your personal data.
We may share your data with:

  • HMRC or other legal authorities when required
  • Trusted service providers (e.g., payroll or accounting software providers)

8. Data Retention

We retain financial and accounting records for up to 6–7 years, in line with UK legal requirements.

9. Data Security

We implement strong security measures including:

  • Encrypted systems
  • Secure data storage
  • Restricted access to authorised personnel only

10. Client Confidentiality

All client information is treated as strictly confidential.
Our staff are bound by confidentiality obligations to protect your data.

11. Cookies Policy

We use cookies to:

  • Improve website functionality
  • Analyse user behaviour and traffic

You can control cookie settings through your browser.

12. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing

To exercise your rights, contact: info@legacyaccounting.co.uk

13. Marketing & Communication

We will only contact you regarding our services.
We do not send spam, and you may opt out of communications at any time.

14. Data Breach Policy

In the event of a data breach, affected users will be notified in accordance with legal requirements.

15. Children’s Privacy

Our services are not intended for individuals under the age of 18.

16. Third-Party Links

Our website may contain links to third-party websites.
We are not responsible for their privacy practices.

17. Changes to This Policy

We may update this Privacy Policy at any time.
Please review it periodically.